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Choose the country that governs the publication, enter the facts, and we structure them into the correct letter — a U.S. cease-and-desist, an Australian concerns notice, or a UK letter of claim.
A template and starting point — not legal advice.
This tool structures the facts you supply into a letter. It does not check whether your statements are true, whether you have a valid claim, or whether sending a letter is wise. RecordingLaw.com is not a law firm. Have a lawyer review the letter before you send it, and make sure every factual statement you include is accurate.
When NOT to send a letter like this
In the U.S. a cease-and-desist letter is optional and has no required form. It is a demand letter, not a court filing.
Quote the exact words, where and when published, and the problem with each.
Statement 1
Recommended: how the statement hurt you.
Before you send
In the United States there is NO required form for a cease-and-desist letter, and sending one is optional. It is a demand letter, not a court filing.
Truth is a complete defense to defamation. Send this only if every factual statement in your letter is accurate — a careless or threatening C&D can be used against you and, in some states, can expose you to anti-SLAPP fee-shifting if you later sue and lose.
Or email yourself a copy (PDF)
[YOUR NAME]
[DATE]
To: [RECIPIENT NAME]
Dear [RECIPIENT NAME],
Re: Demand to Cease and Desist Defamatory Statements
This letter is a formal demand that you immediately cease and desist from publishing false and defamatory statements concerning [YOUR NAME].
The False and Defamatory Statements
You have published the following statement of and concerning [YOUR NAME]:
you stated: "[QUOTE THE EXACT WORDS]" — published at [WHERE PUBLISHED].
This statement is false and defamatory. [EXPLAIN WHY THIS STATEMENT IS FALSE]
Harm to Reputation
The statement is false, was published to third parties, and has caused harm to [YOUR NAME].
Demands
I demand that you, within 10 days of the date of this letter:
1. Immediately cease and desist from making, publishing, or republishing the above statement or any similar false statements about [YOUR NAME];
2. Remove the statement(s) from every platform where you have published them and publish a full and conspicuous retraction;
3. Preserve all documents, communications, drafts, metadata, and electronic records relating to these statements, as you are now on notice of a potential legal claim and have a duty to preserve relevant evidence (a litigation hold);
4. Provide written confirmation, within 10 days of the date of this letter, that you have complied with these demands.
Reservation of Rights
If you fail to comply within 10 days, [YOUR NAME] reserves the right to pursue all available legal remedies, including a civil action for defamation seeking damages and injunctive relief. Nothing in this letter waives any right or remedy, all of which are expressly reserved.
Sincerely,
_______________________________
[YOUR NAME]
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