Rhode Island
Rhode Island Property Records: How to Find Out Who Owns a Property (2026)
Rhode Island has no functioning county government. Each of its 39 cities and towns keeps its own Land Evidence Records, typically under the Town or City Clerk (Providence calls its office the Recorder of Deeds), so a property search must start with the correct municipality, not a county.
Information last verified on 2026-07-16. This article has not yet been reviewed by a licensed lawyer.
This guide covers how to search property records by state specifically for Rhode Island, including where records are actually kept, how to find an owner for free, and what a certified copy costs.
How Property Records Work in Rhode Island
Rhode Island is the only state in this group, and one of the few in the country, where county government does not exist in any functional sense. Its five counties, Providence, Kent, Washington, Newport, and Bristol, are geographic and judicial-district labels only; they have no elected officials, no administrative offices, and no role in recording property. Instead, real property in Rhode Island is recorded entirely at the municipal level. Each of the state's 39 cities and towns runs its own Land Evidence Records office, almost always housed inside the Town or City Clerk's office, that receives and indexes every deed, mortgage, lien, and plat filed for property within that municipality's borders. Providence is the one municipality that uses a different title, Recorder of Deeds, for what is otherwise the same office and the same function performed everywhere else in the state.
There is no statewide agency that consolidates these 39 separate systems into one searchable index. RIGIS (Rhode Island Geographic Information System) publishes a Municipal GIS Resources Map linking to each town's own GIS or assessor tool, and the state's ri.gov/towns/landtaxdata page performs a similar function for land and tax records, but both are directories pointing to 39 different local systems, not a unified database. A title search covering a property near a town line, or a person who has owned property in more than one Rhode Island municipality, genuinely has to be run separately in each town.
How to Find Out Who Owns a Property in Rhode Island
Finding a property's owner in Rhode Island starts with identifying the correct municipality, then checking that town or city's own systems rather than a statewide tool. Start with the municipal tax assessor's database or GIS parcel viewer where one exists, since these are typically free, require no account, and return the owner of record along with the assessed value. Examples include East Greenwich's Maps/GIS portal and the City of Providence's GIS Hub, both searchable by address or parcel. If the municipality does not offer an online assessor tool, or you need more than a name, such as the actual recorded deed, contact that town or city's Land Evidence Records office directly, typically reached through the Town or City Clerk.
About 25 of Rhode Island's 39 municipalities provide some form of online access to Land Evidence Records, ranging from a full searchable index with document images to a basic name index only; access and whether printing is free vary by town. South Kingstown, North Providence, Richmond, East Providence, and Jamestown each publish their own Land Evidence Records pages describing what is available online versus what requires an in-person request. Where online access is not available, the fallback is the same everywhere: call or visit the Town or City Clerk's office and ask for the Land Evidence Records division.
To get a certified copy of an actual recorded deed, contact the Land Evidence Records office in the specific municipality where the property sits. The fee itself is fixed by state law rather than by each town. R.I. Gen. Laws § 34-13-9 directs that recording officers shall charge $1.50 per page and $3.00 for certifying the record of any instrument, so the same rate applies in all 39 municipalities, and published municipal fee schedules such as Narragansett's reflect that statutory figure rather than a local decision. Fees for recording a new instrument are a separate schedule under § 34-13-7, which is also set by statute, so do not read a town's recording-fee list as the price of a copy. It is still worth calling ahead, but to confirm payment methods and how many pages your document runs to, not because the rate varies by town.
Rhode Island's Town-by-Town Recording System
Rhode Island's absence of county government is not just a naming quirk; it changes how a property search actually has to be done. In most states, a single county recorder or assessor's office covers every municipality within that county, so a reader can usually get a full answer from one office. In Rhode Island, the town or city is the entire jurisdiction for recording purposes. A property near a boundary between two towns, a person who has owned homes in more than one Rhode Island municipality, or a title examiner tracing ownership across a boundary change all have to check multiple independent municipal systems rather than one county-level source.
This also means there is no single office to call with a general Rhode Island property-records question. The state's own ri.gov/towns/landtaxdata page functions purely as a links directory to each of the 39 municipal systems, not an answer engine. Anyone searching Rhode Island property records should identify the specific town or city first, then work with that municipality's Land Evidence Records office or GIS tool directly.
Deed Scam Mailers and Property Fraud Alerts
Rhode Island homeowners are targeted by the same mailer scam seen nationwide: a letter designed to look like an official government notice, offering to sell a "certified copy of your deed" or a "property assessment profile" for a fee far higher than what a town clerk actually charges, commonly in the $80 to $95 range. These mailers borrow language like "official" and "certified" and include real property details pulled from public records to appear legitimate, often with a false response deadline. An actual certified copy from a Rhode Island Land Evidence Records office costs a few dollars, and the number is not a guess: the statutory rate under R.I. Gen. Laws § 34-13-9 is $1.50 per page plus $3.00 for certification, in every city and town. There is no obligation to pay a mailer like this; report it to the Rhode Island Attorney General's consumer protection unit or the FTC at ftc.gov/complaint.
A more serious risk is deed fraud, where someone files a forged or fraudulent deed to transfer or borrow against a property that is not theirs, often targeting vacant land, rental property, or homes owned free and clear. The FBI's Internet Crime Complaint Center issued a public service announcement in June 2026 warning that criminals use identity information pulled from public records and data brokers to impersonate real property owners and divert sale or loan proceeds. Because recording in Rhode Island happens town by town, the best free defense is also town by town: several municipalities, including Smithfield, West Greenwich, Bristol, New Shoreham, Portsmouth, and Tiverton, offer a free Real Property Fraud Alert service that emails the registered owner whenever a document is recorded under their name. A property owner has to register separately with each town where they own property, since there is no statewide version.
Not a Substitute for a Title Search
A free municipal search is a useful tool for confirming an owner's name or watching for fraud, but it is not equivalent to a professional title search. A title company or closing attorney reviews deeds, mortgages, liens, judgments, and probate records together and evaluates them for risk in a way an informal municipal lookup does not attempt. Given that Rhode Island's records are split across 39 separate systems with no county-level backstop, a professional title search is especially valuable here, since a title company already knows which town-level offices to check and how to trace ownership across a boundary. Anyone buying property in Rhode Island should engage a licensed title company or real estate attorney rather than relying on a do-it-yourself search alone.
Disclaimer
This article provides general information about how to locate publicly available property records in Rhode Island. It is not legal advice, and it is not a substitute for a licensed title company's title search or title insurance before a real estate purchase. Municipal offices, fees, and online tools change without notice; verify current details with the Land Evidence Records office in the city or town where the property is located. Consult a licensed Rhode Island attorney for advice about your specific situation.
Last updated: 2026-07-16. Figures and program details reflect their in-force version as of 2026-07-16.
More Rhode Island Laws
Frequently Asked Questions
Does Rhode Island have county property records?
No. Rhode Island's five counties have no county government and play no role in recording property. All property is recorded at the city or town level through 39 separate Land Evidence Records offices.
Where are property records kept in Rhode Island?
In the Land Evidence Records office of the specific city or town where the property is located, usually run by the Town or City Clerk. Providence uses the title Recorder of Deeds for the same function.
Is there a statewide Rhode Island property records search?
No single searchable statewide database exists. The state's ri.gov/towns/landtaxdata page is a directory of links to each municipality's own system, and RIGIS's Municipal GIS Resources Map serves a similar directory purpose for GIS tools.
How do I find out who owns a property in Rhode Island for free?
Start with that municipality's tax assessor or GIS parcel viewer if it has one; most are free and searchable by address or owner name. If the town does not offer an online tool, contact its Land Evidence Records office directly.
What does a certified copy of a Rhode Island deed cost?
The rate is set by state law, not by each town. R.I. Gen. Laws § 34-13-9 requires recording officers to charge $1.50 per page plus $3.00 for certifying the record, so the same fee applies in every Rhode Island municipality. Fees for recording a new document are a separate statutory schedule under § 34-13-7.
Does Rhode Island have a property fraud alert program?
Yes, in some municipalities. Free Real Property Fraud Alert services are confirmed in towns including Smithfield, West Greenwich, Bristol, New Shoreham, Portsmouth, and Tiverton. Enrollment is opt-in and must be done separately with each town where you own property, since there is no statewide version.
Can I rely on a free Land Evidence Records search instead of a title search when buying property?
No. A free municipal search is useful for general research, but a licensed title company's title search reviews deeds, liens, judgments, and probate records together in a way a self-directed lookup does not. Buyers should still engage a title company or real estate attorney.
Updates
Corrected the deed copy fee: the $1.50 per page and $3.00 certification charges are fixed statewide by R.I. Gen. Laws § 34-13-9, not set by individual towns, and the page no longer suggests a municipality can choose its own rate.
The Law Behind This Article
This article rests on the statutory provisions below, held in our own legal record and retrieved from the official source. Tap a section to read the operative text.
Rhode Island General Laws, Title 34: Property, Chapter 34-13: Recording of Instruments
§ 34-13-1Instruments eligible for recordingIn force
Any of the following instruments shall be recorded or filed by the town clerk or recorder of deeds, in the manner prescribed by law, on request of any person and on payment of the lawful fees therefor: (1) Letters of attorney. (2) All contracts for sale of land. (3) Bonds for title or covenants or powers concerning lands, tenements and hereditaments. (4) All notices to be filed under the provisions of § 9-4-9. (5) All notices and process to be filed under other statutory provisions, and all decrees in equity and judgments at law affecting the title to land. (6) All instruments evidencing or relating to a security interest in personal property or fixtures that may be filed pursuant to chapter 9 of title 6A. (7) All instruments required by statute to be recorded, including deeds, mortgages and transfers and discharges thereof, leases or memoranda thereof, and transfers and cancellations thereof, and the covenants, conditions, agreements and powers therein contained. (8) Instruments of defeasance. (9) Instruments (excepting wills) creating trusts.
Official text (excerpt) · last checked 2026-09-07 · Read the full text in our law library · Verify at webserver.rilegislature.gov
§ 34-13-9Fees for copies of recordIn force
Recording officers shall charge one dollar and fifty cents ($1.50) per page and three dollars ($3.00) for certifying of the record of any instrument described in this chapter.
Official text (excerpt) · last checked 2026-07-30 · Read the full text in our law library · Verify at webserver.rilegislature.gov
§ 34-13-7General recording feesIn forcecited in 2 of our articles
(a) The fees to the recording officers for recording the following described instruments relating to real estate shall be as follows: (b) The recording officers shall be allowed to charge a rate of one dollar ($1.00) for each additional page or fraction over. (c) Ten percent (10%) of the recording fees provided for in this section shall be utilized by each city or town for the purposes of document preservation and technological upgrades. (d) Notwithstanding the foregoing, the recording fee for lis pendens and/or bail property liens recorded by bailbondsmen and the recording fee to discharge lis pendens and/or bail property liens recorded by bailbondsmen shall be ten dollars ($10.00).
Official text (excerpt) · last checked 2026-07-30 · Read the full text in our law library · Verify at webserver.rilegislature.gov
Rhode Island General Laws, Title 34: Property, Chapter 34-11: Form and Effect of Conveyances
§ 34-11-1Conveyances required to be in writing and recordedIn forcecited in 2 of our articles
Every conveyance of lands, tenements or hereditament absolutely, by way of mortgage, or on condition, use or trust, for any term longer than one year, and all declarations of trusts concerning the conveyance, shall be void unless made in writing duly signed, acknowledged as hereinafter provided, delivered, and recorded in the records of land evidence in the town or city where the lands, tenements or hereditaments are situated; provided, however, that the conveyance, if delivered, as between the parties and their heirs, and as against those taking by gift or devise, or those having notice thereof, shall be valid and binding though not acknowledged or recorded. A lease for the term of one year or less shall be valid although made by parol. Leases for terms of more than one year may be recorded with a memorandum of lease in writing rather than the original lease; provided, however, that the memorandum shall contain the names of the parties to be charged, a description of the real estate, the duration of the lease, including renewal options and purchase options.
Official text (excerpt) · last checked 2026-07-30 · Read the full text in our law library · Verify at webserver.rilegislature.gov
Cited in 5 court opinions in our collectionLatest citing opinion in our collection: 2022
Opinions citing this section in our collection:
- In Re Burns (United States Bankruptcy Court, D. Rhode Island 1995, 183 B.R. 670)“…e lands, tenements or hereditaments are situated.... R.I. Gen.Laws § 34-11-1; see also Rhode Island Hosp. Tru…”
- Lister v. Bank of America, N.A. (District Court, D. Rhode Island 2014, 8 F. Supp. 3d 74)“…b initio because *79 it was not signed in accordance with R.I. Gen. Laws § 34-11-1. (ECF No. 1 at ¶ 55.) R.I. Gen. Laws §…”
- In Re Glenwood Associates (United States Bankruptcy Court, D. Rhode Island 1991, 134 B.R. 1012)“…o’s Motion for Relief from Stay is DENIED. See R.I.Gen.Laws § 34-11-1 (1956); Rhode Island Hosp. Trust…”
Identified automatically from the court opinions citing this section — not a ranking of which case controls.
Also relied on in: Rhode Island Quitclaim Deed: Requirements, Recording and Conveyance Tax
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Sources and References
- Rhode Island Land Records (state directory of city/town land and tax records)(ri.gov).gov
- City of Providence, Recorder of Deeds(providenceri.gov).gov
- Town of Narragansett, Land Evidence Records(narragansettri.gov).gov
- Town of Narragansett, Land Evidence Recording Fees(narragansettri.gov).gov
- Rhode Island Geographic Information System (RIGIS), Municipal GIS Resources Map(rigis.org)
- Town of Smithfield, Rhode Island, Town Clerk, Property Records(smithfieldri.gov).gov
- FBI Internet Crime Complaint Center, Public Service Announcement I-061626-PSA, "Protect Your Property from Illegal Sales Through Parcel Owner Impersonation" (June 16, 2026)(ic3.gov).gov
- Cornell Law School, Legal Information Institute, "Register of Deeds"(law.cornell.edu)
- R.I. Gen. Laws § 34-13-9, "Fees for copies of record" (recording officers shall charge $1.50 per page and $3.00 for certifying the record of an instrument)(rilegislature.gov)
- R.I. Gen. Laws § 34-13-7, "General recording fees" (statutory schedule of fees for recording instruments)(rilegislature.gov)
- R.I. Gen. Laws § 34-11-1, "Instruments required to be in writing and recorded" (conveyances recorded in the land evidence records of the town or city where the land is situated)(rilegislature.gov)