How to Legally Change Your Name in Manitoba

In Manitoba, you legally change your name by applying to the Director of Vital Statistics through the Manitoba Vital Statistics Branch, under The Change of Name Act (C.C.S.M. c. C50), if you are at least 18, or have been married, cohabited in a common-law relationship, or are a custodial parent applying for a child, and have resided in Manitoba for at least three months immediately before you apply.

What the Law Allows and Who Administers It

Manitoba's legal name change process runs under The Change of Name Act, C.C.S.M. c. C50, administered by the Director of Vital Statistics through the Manitoba Vital Statistics Branch (254 Portage Avenue, Winnipeg; 204-945-3701 or 1-866-949-9296). Applications can be filed online, in person by appointment, by mail, or by fax.

Section 9 of the Act states the same baseline rule Saskatchewan's does: no name change has effect in Manitoba unless it was made under this Act, subject to The Vital Statistics Act and The Adoption Act.

Who Qualifies

To apply for your own name change, you must have resided in Manitoba for at least three months immediately before the date of your application, and you must be at least 18, or have been married, or have cohabited in a common-law relationship, or be a custodial parent applying to change a child's name.

Minors. A custodial parent can apply for a child's name change. The application needs either the other custodial parent's written consent or notice sent by registered or certified mail to a non-custodial parent, who then has 28 days to apply to court to block the registration if they believe it is not in the child's best interests. A child who is 12 or older must personally give written consent to their own name change; Manitoba's consent threshold is younger than Saskatchewan's, which sets it at 14.

Capacity. Applications and consents for a person under a committee appointed under The Mental Health Act, or for whom a substitute decision-maker has been appointed, can be made on that person's behalf.

Disqualifying criminal history. An application must be refused if the required criminal record check discloses a conviction for a "designated offence" (s.2(3)(e)). The Act defines that term only as an offence meeting criteria prescribed by regulation; the regulation itself was not opened for this research, so while the class very likely covers the offences that trigger sex-offender-registry reporting under the Criminal Code, and may extend to dangerous-offender or long-term-offender designations, the Act’s own text names conviction of a designated offence as the sole ground. A person affected by that ground can apply to the Minister, not the director, for an exemption; the Minister's decision is final. A refusal on other grounds can be appealed to court within 28 days.

The Process, Step by Step

Manitoba's Vital Statistics Branch describes a four-step process:

1. Submit the application form, supporting documents, and fees.
2. Vital Statistics reviews the application. If it is approved in principle, the Branch instructs you on how to obtain the required criminal record check. Do not undergo the certified criminal record check before you are instructed to. The Branch's own guidance specifically warns against getting it early.
3. You obtain the certified criminal record check from an authorized agency.
4. Once Vital Statistics receives a clean result, your certificate is processed and mailed.

Fees and Processing Times

Manitoba's fee schedule is specific and current, confirmed directly on the Vital Statistics Branch's fee page:

Fee waivers exist: Indigenous name-reclamation applicants can have certain legislated fees waived, and the Gazette fee specifically is waived for applicants changing their name for reasons connected to being transgender, non-binary, gender-diverse, or Two-Spirit Indigenous. Once your name change is registered, altering your underlying vital statistics records carries no separate charge under section 7(10) of the Act.

No official figure for how long a change-of-name application itself takes to process was found on the Vital Statistics Branch's pages. The Branch does quote turnaround for certificate issuance generally, regular mail order compared with a 3-business-day rush option by courier, but that figure is not stated as specific to name-change registration, which also depends on the external criminal record check step. Figures suggesting 6 to 12 weeks, or 3 to 4 months including ID updates, circulate on non-government sites and were not confirmed against a Manitoba government source, so treat them as unverified rather than official.

Record Checks and Fingerprinting: a Statute-Level Requirement

Unlike Saskatchewan, where the equivalent check is confirmed only as eHealth Saskatchewan's departmental practice, Manitoba writes its criminal record check and fingerprinting mandate directly into the Act's own text, at sections 2(2.1) through 2(2.3).

Subject to the regulations, when an application is made to change a person's name, a criminal record check for that person must be provided to the director, and the person must be fingerprinted by an authorized agency under regulation-established procedures. That authorized agency sends the fingerprints and identifying information to the RCMP, to check the applicant's current and proposed names against any criminal history, and the director cannot approve the application until satisfied the fingerprints have reached the RCMP. Manitoba's Vital Statistics Branch states this applies to applicants 18 and older; applicants under 18 are not required to submit a criminal record check.

A secondary source referenced during research for this article places the effective date of this fingerprint and criminal-record regime at November 5, 2025. That specific commencement date was not independently confirmed against a primary Manitoba government source, so treat it as approximate; what is confirmed directly from the current consolidated Act is that the requirement is in force now.

Marriage and Divorce: Usage Versus a Legal Change

Manitoba, like Saskatchewan, keeps marriage- and divorce-related surname changes on a separate, no-application track under section 10 of the Act:

• A spouse or common-law partner does not need a Change of Name Act application to take the surname the other partner had immediately before the marriage or relationship began, to take a hyphenated or combined surname of both partners' pre-relationship surnames, or to take the other partner's former surname while keeping their own surname as a given name.
• After a marriage ends by divorce or annulment, a common-law relationship ends, or a spouse or common-law partner dies, a person can resume the surname they used immediately before the marriage or relationship, or their birth name, again without a Change of Name Act application. Manitoba's rule is broader than Saskatchewan's Part III election in one respect: it explicitly covers resuming a former name after a partner's death, not only after a divorce or relationship end.
• For a person born in Manitoba, the birth certificate itself never changes to reflect a married name, which is why the Vital Statistics Branch describes the ordinary assume-my-spouse's-surname case as not needing a legal application at all.
• Unlike a legally married spouse, a common-law partner electing under section 10 must file a signed declaration with the director, and the change is not effective until that declaration is filed. This mirrors Saskatchewan's equivalent common-law declaration requirement.

A "Certificate of Election of Surname" is available as proof of a section 10 election, for a fee. The Vital Statistics fee page does not break that fee out separately from the standard change-of-name fees, so this page does not state a specific dollar amount for it.

Publication and Privacy

Section 7(2) of the Act requires the director to give public notice of a registered name change, either by arranging publication in The Manitoba Gazette, at the applicant's expense, or by an alternate method prescribed by regulation.

That default is subject to two real exceptions, and the first is worth stating exactly as the Act writes it. Section 7(2.1) provides: "The public notice requirement under subsection (2) does not apply if the reason for the change of name relates to the individual being transgender, non-binary, gender-diverse or two-spirit Indigenous." This is a hard statutory exemption, not something left to the director's discretion, and it is a meaningfully more protective posture than what could be confirmed for Saskatchewan, where the comparable modern exemptions are described only on eHealth Saskatchewan's program page rather than in the Act's own text.

On top of that categorical exemption, section 7(3) gives the director a separate, general-purpose discretion to waive public notice for any applicant where it would cause undue hardship, would be contrary to the public interest, or where the applicant has already been commonly known under the surname applied for. The Vital Statistics Branch's own page confirms this in near-identical language to the statute.

Separately, if a registration is later annulled for fraud or misrepresentation, that annulment follows its own process under section 8 of the Act.

After the Change: Documents and Recognition Across Canada

Once a name change is registered, section 7(10) requires the director to alter all affected Vital Statistics Act records without charge, and, if your birth, marriage, or common-law relationship is registered in another jurisdiction, to notify that jurisdiction's registrar of the change.

What the research for this article did not find is a Manitoba equivalent to Saskatchewan's section 15, which lets Saskatchewan register a name change legally made under another jurisdiction's law directly into its own vital statistics system. No comparable provision surfaced in the sections of Manitoba's Act reviewed for this page. That may mean a Manitoba resident with an out-of-province legal name change needs to apply fresh under section 2 rather than simply registering the foreign change, but this page treats that as an open question rather than a confirmed rule, since it may also sit in a section not reached during this review. If this applies to you, confirm directly with the Vital Statistics Branch before assuming either way.

From there, use your Manitoba change-of-name certificate to update other identification, such as your Manitoba driver's licence, your Social Insurance Number record with Service Canada, and your passport.

For how other provinces run this same process, see legal name changes across Canada and Saskatchewan's process. For the broader hub covering support, parenting, and property topics, visit Canadian family law.

Disclaimer: This article explains Manitoba's general legal name change process for informational purposes only. It is not legal advice, does not provide or fill in any application forms, and cannot guarantee a specific outcome or timeline. Requirements, fees, and processing times are set by statute and regulation and can change; confirm current details with the Manitoba Vital Statistics Branch or a licensed legal professional before applying.

Frequently Asked Questions

How long do I need to have lived in Manitoba before I can apply?

You need to have resided in Manitoba for at least three months immediately before the date of your application.

Does Manitoba require a criminal record check and fingerprints to change your name?

Yes, and this is set out directly in the Change of Name Act itself, not just in departmental practice. Applicants 18 or older must provide a criminal record check and be fingerprinted by an authorized agency, which sends the fingerprints to the RCMP; the director cannot approve the application until that check is complete.

How much does a legal name change cost in Manitoba?

$120.07 in total for an adult, made up of a $100.00 service fee and a $20.07 Manitoba Gazette fee, confirmed on the Vital Statistics Branch's fee page. Each additional family member added to the same application costs $70.07. Indigenous name-reclamation and transgender, non-binary, gender-diverse, and Two-Spirit fee waivers exist.

Will my name change be published in the Manitoba Gazette?

By default, yes, under section 7(2) of the Act. There are two exceptions: section 7(2.1) is a hard statutory exemption for anyone changing their name for reasons connected to being transgender, non-binary, gender-diverse, or Two-Spirit Indigenous, and section 7(3) lets the director separately waive publication for undue hardship, the public interest, or where the applicant is already commonly known under the requested surname.

Do I need to apply for a legal name change to take my spouse's surname after marriage?

No. Section 10 of the Act lets a spouse or common-law partner take the other partner's surname, a combined surname, or resume a former surname after divorce, the end of a common-law relationship, or a partner's death, without a Change of Name Act application. A common-law partner does need to file a signed declaration for the change to take effect.

Can a criminal record stop me from changing my name in Manitoba?

It can, but only for specific, disclosed convictions. A conviction for a designated offence, an offence class defined by regulation, is a mandatory refusal ground, though a person affected can ask the Minister for an exemption.