Minnesota Court Records: How to Search, What's Public, and How to Seal Them

Minnesota runs a free, statewide, document-forward search of its district court records called Minnesota Court Records Online, usually shortened to MCRO. No registration is required, and the tool goes further than a bare docket index by making some filed documents themselves available, not just case entries.

This page covers how MCRO works, what it explicitly excludes, what stays confidential under the state's judicial-branch access rule, and how Minnesota's sealing statute, including its own automatic Clean Slate provision, actually operates.

Information last verified on 2026-08-10. This article has not yet been reviewed by a licensed lawyer.

How to Search Minnesota Court Records: MCRO

Minnesota Court Records Online, known as MCRO, is the state's free, no-registration public access tool for district court records, available at publicaccess.courts.state.mn.us/CaseSearch. According to the Minnesota Judicial Branch's own description, MCRO "provides access to Minnesota district (trial) court records statewide," including "case, hearing, and monetary judgment search results; case record information; Registers of Actions; monetary judgment details; and documents for publicly accessible district court case records."

That last part is worth noting: MCRO is more document-forward than several other states' free tools in this cluster, which often stop at docket entries. It's still not a certified source, though. The Judicial Branch states directly, "The Minnesota Judicial Branch does not certify MCRO records or search results, and is not responsible for any errors or omissions in the data found on MCRO." MCRO's terms also bar data mining and redistribution of what's found there.

Minnesota is also explicit about what MCRO is not for: it states the tool should not be used for background checks, and directs anyone who needs that kind of formal check to the Bureau of Criminal Apprehension's fingerprint-linked system instead. Certain case types are excluded from MCRO's online access entirely: domestic-abuse orders, harassment restraining orders, child-protection cases, and juvenile-delinquency cases. These exclusions apply regardless of whether the underlying case is otherwise a public record; they simply are not searchable through MCRO.

What's Public and What's Restricted in Minnesota

Minnesota's access framework comes from the Rules of Public Access to Records of the Judicial Branch, specifically Rule 4. Confidential categories under that rule include domestic-abuse and harassment restraining-order records, which stay confidential "until a court order... is served upon the record subject who is the respondent," juvenile-court appellate records (sealed except for the appellate court's written opinion), adoption records (governed by a separate adoption-procedure rule rather than Rule 4 itself), civil-commitment medical records filed on a non-public cover sheet, and identifying information about a minor sexual-abuse victim, which has to go on a separate confidential filing rather than the public pleading.

One nuance worth flagging: Rule 4's own advisory comment states that a 2020 legislative expansion of guardianship and conservatorship confidentiality was not incorporated into the rule itself. In practice, that means Minnesota guardianship records may be more open than someone familiar with other states' stricter guardianship-confidentiality practices would assume. Don't treat "guardianship equals automatically confidential" as a safe assumption in Minnesota without checking the specific record type. For the broader, nationwide principle behind Minnesota's presumption of access, see are court records public?

Sealing in Minnesota (Chapter 609A) and the Clean Slate Law

Minnesota's statute uses the word sealing throughout, not expungement, even though Chapter 609A is commonly nicknamed the state's expungement law. The statute itself phrases the remedy as a "petition... for the sealing of all records," and its text explicitly bars sealing for records of a conviction requiring predatory-offender registration under Section 243.166.

Petition-based eligibility under Section 609A.02 covers several situations: controlled-substance dismissals under Section 152.18, juveniles prosecuted as adults who were finally discharged or discharged from probation after satisfactory completion, resolved criminal proceedings where all pending actions were resolved in the petitioner's favor, diversion-program completion plus a one-year clean record, misdemeanor convictions plus a two-year clean record, gross misdemeanor convictions plus a three-year clean record, and felony convictions plus a four- or five-year clean record depending on the offense. Section 609A.03 sets the petition process itself: a filing fee applies (waivable for indigency), a hearing has to happen no sooner than 60 days after the petition is served, and the petitioner has to serve the prosecutorial office and any other government agency whose records would be affected, along with a full account of their criminal history across all jurisdictions.

Minnesota also created an automatic sealing mechanism under Section 609A.015, effective January 1, 2025. Its own text requires the Bureau of Criminal Apprehension to "grant expungement relief to qualifying persons and seal its own records without requiring an application, petition, or motion." The BCA has to identify qualifying records and make an initial eligibility determination within 30 days of the end of the applicable waiting period. Those waiting periods are: two years since discharge of sentence for a petty misdemeanor or misdemeanor, three years for a gross misdemeanor, and four or five years for certain felonies depending on offense. The law applies retroactively to offenses that met the eligibility criteria before January 1, 2025, as long as they're already stored in the BCA's criminal history system as of that date.

A reported progress figure from around April 2026 put the BCA at roughly 94 percent completion of an estimated 2.03 million eligible records, with a remaining share still under judicial review. That specific figure was not independently confirmed by this page and should be treated as approximate, but it is at least consistent with the mechanism genuinely running, rather than being announced and stalled the way some other states' Clean Slate laws have been.

This page covers the mechanism and timing at a general level. For a full eligibility walkthrough, see our Minnesota expungement guide, which should be read using Minnesota's actual "sealing" terminology.

Certified Copies and Practical Search Tips

MCRO does not certify its own records, so for a certified copy of a Minnesota court document, contact the court administrator for the county where the case was filed.

Because MCRO excludes domestic-abuse, harassment, child-protection, and juvenile-delinquency cases entirely, a blank result for one of those case types tells you nothing about whether a record exists; it just means MCRO would not show it either way. For everything else, a case number is more precise than a name search, especially given how document-forward MCRO's results can be. Our how to look up court records guide walks through that name-versus-case-number strategy in more depth.

Using Court Records Responsibly: The FCRA Rule

Checking your own case, or a case you have a genuine personal reason to look into, is a normal use of MCRO. Using it, or a commercial people-search product pulling from the same underlying data, to screen a tenant or job applicant is governed separately by the federal Fair Credit Reporting Act (FCRA), and Minnesota's own MCRO terms already tell users not to use the tool for background checks in the first place.

Under 15 U.S.C. § 1681c, most negative consumer-report information ages off after seven years, but § 1681c(a)(5) exempts criminal convictions from that window, so a conviction can be reported indefinitely unless Minnesota's sealing process actually restricts it. In 2023, the FTC fined TruthFinder and Instant Checkmate $5.8 million for marketing public-records-based background reports for tenant and employment screening without complying with the FCRA, on the theory that a company marketing reports for that purpose is a consumer reporting agency under the law. Treat MCRO as personal-use research, and run any real tenant or employment screening through Minnesota's own BCA-based background check process or another properly FCRA-compliant channel.

Related Minnesota Records Searches

This page is part of our broader Court Records by State guide. If you're checking your own history before a job or a lease, see Minnesota background check laws. If you think you might have an active warrant rather than an ordinary case, see Minnesota warrant search. For records held by state agencies rather than the courts, see Minnesota public records laws.

Disclaimer

This article is for general informational purposes only and does not constitute legal advice. Court portals, fees, and coverage change without notice, and the Minnesota Judiciary is the only authoritative source for its own records. If you need a certified copy or have a legal question about a specific case, contact the clerk of court where the case was filed, or consult a licensed Minnesota attorney.

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Last updated: 2026-08-10. Portal facts and fees reflect their published status as of August 2026.